Administrative Assistant


The Broadbent Institute is a national, non-partisan organization championing progressive change through the promotion of democracy, equality, and sustainability and the training of a new generation of leaders.

The Administrative Assistant reports to the Director of Operations and is responsible for a wide variety of administrative, operational, secretarial and support functions within the organization. This position is located in the Ottawa office.

Key responsibilities:

The overall responsibility is to manage the daily operations to ensure a smoothly run organization over multiple office locations.



  • Provide general administrative/clerical support including word processing, database and records management
  • Provide support for Ottawa office including reception, mail, e-mail requests etc.
  • Maintain filing system for the office, including managing archive files and publications
  • Assist Executive Director with Board of Directors meetings,
  • Provide support to Executive Director for scheduling and travel arrangements
  • Assist program staff as required
  • Monitor and as needed order office supplies, equipment, telephones, etc.
  • Administer petty cash  and deposit cheques
  • Undertake other duties and special projects for Broadbent Institute of a nature consistent with the above responsibilities and where necessary assist with other areas of work as required


  • Commitment to the Broadbent Institute’s vision and mission
  • Knowledge of office management systems and procedures
  • Superior level of computer literacy, especially word processing, Excel, and other software
  • Strong interpersonal skills , excellent written and verbal skills
  • Fluency in French is an asset

Personal Attributes

  • Self-motivate and goal- driven, solution-oriented
  •  Ability to work independently and collaboratively
  • Ability to set priorities and meet deadlines
  • Well organized and attention to detail
  • Ability to work expeditiously including working under tight frames and competing priorities, ability to multi-task

This is a full-time, salaried position. We offer a benefits package after the 3 month probationary period.


Applications will be accepted until noon on October 27, 2017.

To apply please forward your cover letter and resume to [email protected]. We thank all applicants in advance, however only those candidates selected for an interview will be contacted.